Full job description

POSITION: Virtual Executive Assistant (yes, this means you get to work from home!)

BEFORE YOU READ FURTHER, specifically we are seeking career EAs who have minimum 2 years experience working directly with owners and executives of Canadian and/or USA companies.
HOURS: This is a contract permanent position. Entails to start and may grow closer to full-time over the next year.
We do require someone who is extremely proactive and resourceful (able to just figure things out and get them done) and MUST HAVE a very strong competence with IT/tech. Also someone who is available at during regular business hours Monday to Friday. If you are only available on evenings and weekends, please do not apply.
LOCATION: Your home office in Canada.

NOTE: We are looking for someone overqualified for this opening. If you want your cover letter to stand out, say something about your vast experience in the past as an Executive Assistant.

REQUIREMENTS: You must have experience supporting a leader in a fast-moving environment. You are self-motivated, very organized, super smart and used to getting more done than the people around you. You also have a proven ability to design and implement processes and to bring the organization to chaos.

DESCRIPTION AND DETAILS: An Executive has 10,291 emails in their inbox--if you're the right fit for this position, your inbox is at zero. An Executive's desk is covered with stacks of papers and business cards -- if you're the right fit for this opening, your desk is clutter-free. If you're the right fit for this opening, you know where everything is in your life. You should be one of those people who doesn't 'feel right' if all correspondence is not replied to the same day it comes in.

Responsibilities include but are not limited to:
* Editing and writing -- documents, marketing materials
* Managing Executive's calendar and email
* Booking travel and coordinating meetings
* Meeting set-up and follow-up
* Meetings notes/document various online and/or in-person meetings
* Designing processes to improve overall office efficiency

The ideal person:
* A tenacious 'get things done' person who attacks a project and drives it through completion
* Has a friendly personality
* Strong customer service skills
* A heart for helping others
* Team player
* Strong belief in always doing the right thing
* Strong written and verbal communication skill
* Is able to take and give feedback
* Smart
* Fast learner
* Proactive, (i.e. a thinker, not just a doer)
* Good writing skills (professional tone, good grammar/spelling, ability to grasp concepts and construct documents, editing for formatting and consistency)
* Super organized
* Has very high attention to detail
* Professional, independent and self-motivated

Special skills for this particular role:
* Project Coordination or Management experience is an asset
* Coordinating project activities, collaborating, and communicating with project team members, creating project plans, developing measurable project goals and objectives, monitoring progress toward achievement, and resolving conflicting priorities
* Organizing meetings, developing meeting materials that aim to document key decisions, coordinating project resources, liaising with project stakeholders to collect and disseminate project information, and follow-up of project deliverables by Task Owners
* An interest in upskilling for a digital world and technology trends, and openness to learning new tools and adapting how you work
* Use initiative, prioritize workload, meet deadlines, set targets, solve problems, and adapt to change
* Performing variance & trend analysis against the profit and loss statement, identifying overages, discrepancies, and request reallocations when needed

**If you do not fit the ideal personality listed above, PLEASE do not reply to this opening.
You will be sent an attention to detail assessment via email after you submit your resume.
STRONG preference will be given to candidates who complete the assessment.
Recruitment & Selection Process:
Step 1: Testing Assessment
Step 2: Written Questionnaire
Step 3: First Interview
Step 4: Reference Checks
Step 5: Second Interview
Step 6: Offer
Step 7: Hire
A combination of educational, practical, and self-learning experience will be considered.

ABOUT VEA:
· We help small to medium-sized businesses to focus on what matters most (their growth!).
· Our talented team members pool their tools, resources, systems, and processes to consistently provide exceptional customer service.
· We believe in always exceeding expectations and providing opportunities for personal/professional growth.
We have created a fun, casual work environment with a lot of autonomy and no micromanagement. We are an ethics-driven organization and pride ourselves on having a workplace with open communication and mutual respect.

OUR MISSION: Provide companies with the resources they need to exponentially accelerate their growth.

OUR VISION: To be the leading North American provider of executive support services, to help business leaders of small to mid-sized companies successfully reach their growth potential.

BENEFITS OF BECOMING A VEA TEAM MEMBER:
· Team members who are always willing to help each other out.
· Fun team events in each of our major cities (virtual for now – hopefully we can go back to in-person events soon!).
· A culture that celebrates birthday, anniversaries and milestones.
· Professional development opportunities that help everyone learn and grow.
· Flexible work schedule with no set hours.
· No sales - we bring the clients to you!
· Clients who view you as a partner in their business.
· Open, honest and communicative leadership team.
· Business Casual Dress.
· Company Events.

We look forward to hearing from you!
Job Types: Full-time and Part-time
Pay: $25.00-$30.00 per hour
Expected hours: 20 – 40 per week

Benefits:
* Casual dress
* Company events
* Flexible schedule
* Work from home

Schedule:
* Monday to Friday, overtime maybe assign (Weekends or Holidays)

Experience:
* Administrative
* Dedicated EA to C-Level Executive
* Project Coordination: 2 years (preferred)
* Microsoft Office: 5 years (required)

Work Location: Remote
When you call please mention you found this ad listing on OKz.ca