Office Administrator – Full-Time

Etobicoke, ON

Looking for a highly organized, motivated, and tech-savvy Office Administrator to join our growing team full-time.

We’re looking for someone who enjoys keeping things organized, takes initiative, and is excited to learn how to use AI tools to make office tasks faster, more efficient, and more accurate. Experience with AI is an asset, but we’re happy to train the right candidate who is eager to learn and embrace new technology.

Responsibilities:

* Manage calendars, appointments, and scheduling
* Set reminders and help keep the owner’s day organized
* Answer emails and customer inquiries professionally
* Prepare documents, spreadsheets, and reports
* Organize digital and paper files
* Data entry and record keeping
* Assist with invoicing and general office administration
* Coordinate with customers, suppliers, and team members
* Order office supplies and maintain inventory
* Use AI tools to improve workflow, automate repetitive tasks, draft emails, summarize information, and increase overall efficiency

Qualifications:

* Strong computer skills (Microsoft Office, Google Workspace, email, etc.)
* Excellent organizational and time management skills
* Strong written and verbal communication
* Detail-oriented and dependable
* Able to work independently and prioritize multiple tasks
* Quick learner who enjoys new technology
* Previous administrative experience is preferred
* Experience with AI tools (such as ChatGPT, Microsoft Copilot, or similar) is an asset, or a willingness to learn

What We Offer:

* Full-time position
* Supportive, growing company
* Opportunity to develop valuable AI and technology skills
* Competitive pay based on experience and qualifications

Location: Etobicoke, ON

To Apply:
Kevin@eclipsepergola.ca

We’re looking for someone who wants to grow with our company and help build more efficient systems as we continue to expand. If you’re organized, proactive, and excited about using technology to work smarter, we’d love to hear from you!