Administrative Assistant 3 (OA13)

Education

Akerley Campus

Dartmouth, Nova Scotia

School of Business & Creative IndustriesContinuing Full-time Position: Commencing approximately July 15, 2024
Application deadline is 11:59PM, June 20, 2024

Competition No. 2425-139

Salary range: $44,638.28 to $46,599.36 annually

What you will be doing…

As part of the Akerley Campus, the Administrative Assistant will report to the Academic Chair - School of Business and Creative Industries (SoBCI) and will:

• Provide confidential, day-to-day administrative and organizational support to the Academic Chair with an emphasis on providing superior customer service to all stakeholders.
• Manage the administrative and supportive functions, activities, and programs of the office. This entails logistical planning for meetings, program scheduling, calendar management, record keeping and file management, project management support, coordinating special events, and liaising with the internal and external communities, as well as other related administrative duties to support, as required.
• Work with faculty to support the day-to-day operations of the various departments.

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10 ) will also be considered.
• You have a minimum of three years of recent and related occupational experience in a fast-paced office environment.
• You have demonstrated occupational experience with the following:
• Managing day-to-day office functions
• Ordering office supplies
• Reconciliation of invoices
• Calendar management (meeting coordination and set-up)
• Working with data information in Excel and Word
• Utilizing databases for information manipulation
• Knowledge of the post-secondary application process would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, e-mail, and Office 365. Experience using PeopleSoft would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.
• Experience supporting/providing service to students and prospective students would be considered an asset

Relevant Skills and Knowledge

• You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction
• Your superb team working skills enable you to contribute positively to a team environment
• You have specific technical occupational knowledge and skill in tracking, creating reports, manipulating data, setting up and overseeing shared files. e.g. operating specific equipment, inventory control, performing audits, etc.))
• You are known for your problem solving and critical thinking skills
• You are a strong communicator
• You possess excellent coordination skills specifically related to organizing the flow of information and planning and logistics.
• You have proven records and information management skills and abilities record management to maintain confidentiality.

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at nikki.berrigan@nscc.ca. Our Employee Workplace Accommodation Policy can be found here.