Executive Assistant

A LITTLE BIT ABOUT US:

EduNova, located in Halifax, Nova Scotia, is a provincial co-operative association of education providers - the only one of its kind in Canada. EduNova's mission is to champion Nova Scotia as a leader in the international student experience while advancing social and economic growth in the province. Its membership is comprised of colleges, universities, language schools and K-12 public and independent schools that work together to bring students from all over the world to Nova Scotia - to study, stay and thrive.

At EduNova, our goal is to transform Nova Scotia through international education - where students study, stay and thrive. Through collaboration with members and partners, we position Nova Scotia as the priority destination for international students while advancing social and economic growth in our province. We are here to support international students through every step of their journey.

We take pride in the impact of our award-winning programs, such as the Study and Stay™ program, which has helped over 500 international students build their careers in Nova Scotia after graduation. We're also proud to be a 2024 Recognised Leader in International Education-Eastern Canada by Acquisition International and a 2021 Educational NPO of the Year-Nova Scotia by Corporate Vision.

Learn more about our work at https://studynovascotia.ca/ or check out this short video here: https://www.youtube.com/watch?v=jR5c3174qJo

ABOUT THE POSITION:

Reporting to and working very closely with the President and CEO of EduNova, the Executive Assistant will perform a variety of administrative and operational support tasks. This person is a key member of a small team dedicated to raising the profile of Nova Scotia's education and training expertise.

Responsibilities:

• Actively manage and support the coordination of the CEO and President's schedule
• Support CEO and President, in the scheduling, coordinating, and preparation for committee meetings. Including but not limited to creating agendas, distributing agendas, and managing meeting logistics
• Attend committee meetings, take meeting minutes using AI and EduNova's framework, and distribute to committee members in a timely fashion and to EduNova standards.
• Support and/or lead as assigned, committee work and/or projects working with appropriate EduNova team members.
• Create standard operating procedures (SOPs) and continuously improve upon them to ensure consistency and efficiency of routine work.
• Write and distribute various forms of communication externally maintaining EduNova's quality standards
• Assist in the preparation, proof-reading, and finalizing of regularly scheduled reports.
• Maintain a filing system for the organization on SharePoint
• Maintain contact lists of membership and committees in SharePoint and SimplyCast.
• Book travel arrangements for the CEO, and maintain records related to this
• Respond to general inquiries via email and phone, directing them to the appropriate staff member and/or actioning them yourself.
• Support financial record keeping as requested and required by CEO and President and/or accountant.
• Support event planning working with EduNova staff as requested
• Other duties as required from time to time to support the work of the organization

Skills and Knowledge Required:

• Post-secondary education in business administration, Office Information Technology or another related field.
• Minimum of 2 years of experience related to the above responsibilities
• Extensive computer proficiency in a Microsoft Windows environment (including applications such as Word, Excel, PowerPoint, Teams, SharePoint, Outlook, etc.).
• Excellent organizational and time management skills and attention to detail
• Excellent written and oral communication skills
• Able to work independently in a fast-paced hybrid environment
• Familiar with calendar scheduling and management best practices
• Ability to create and audit reports, documentation, guides, presentations, etc.

You are the right person for the role, if you:

• Love creating processes and/or standard operating procedures (SOPs), developing daily/ weekly/ monthly routines and working projects or tasks from start to completion
• Are able to establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
• Possess ability and desire to make clear, timely decisions that are in the organization's best interest after assessing situations to determine their importance, urgency and risk.
• Have an entrepreneurial "do it yourself" spirit, with the ability to not just see a problem, but to source solutions and be excited about helping the organization move forward
• Consistently display discretion, diplomacy, problem-solving, professionalism and confidentiality in your work.
• Possess a wicked sense of initiative and the ability to learn, ask questions and adapt to changing priorities
• Enjoy working as part of a team, displaying good interpersonal skills and a positive attitude
• An amazing attention to detail and take great pride in your work

BENEFITS:

• $50,000- $60,000 gross salary paid annually
• Comprehensive benefits plan
• RRSP Matching Contributions
• Flexible schedules
• Mental Health Services
• Hybrid working environment: in-office and remote work
• Healthy Lifestyle benefits
• Lifestyle Benefits
• Paid holiday leave in December (in addition to regular vacations)

If this sounds like you, please send your combined resume and cover letter telling us a little about how our opportunity aligns with your career goals and experiences to admin@edunova.ca by June 15th, 2024.