️ Executive Assistant to Joe Alary – Core Responsibilities

Role Overview:
You are the right hand to a creative executive. Your job is to reduce friction, protect time and focus, and keep things moving forward without drama. This is a private, high-trust position — discretion is everything.


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️ Core Duties

Schedule Management
– Book and confirm meetings (virtual in-person)
– Maintain calendar blocks for deep work, rest, and social hours
– Preemptively solve conflicts or delays before Joe even hears about them

Communication Gatekeeping
– Read and filter incoming messages
– Draft short, clear replies based on Joe's tone and preferences
– Run interference with unwanted contacts (polite but firm)

Office & Workspace Logistics
– Track and restock supplies (tech gear, notebooks, chargers, etc.)
– Keep all key devices synced and charged (laptop, phone, Pi, USBs)
– Coordinate delivery arrivals and hardware installations with Dan

Confidentiality & Loyalty
– Never disclose personal or business information without permission
– Know when to speak, when to act, and when to disappear
– Build trust by always having Joe's back — no gossip, no leaks

Task Handling & Delegation
– Keep to-do lists organized
– Follow up on outstanding tasks with vendors, staff, or collaborators
– Handle small errands and simple problem-solving without needing to ask

Emotional Intelligence
– Stay calm when Joe isn't
– Know how to read the room — speak softly, carry a big checklist
– Support without hovering

Creative Project Support (Optional/Bonus)
– Help organize writing, storyboarding, or file management
– Sit in on brainstorms or watch test footage with him
– Be available to type, format, and organize notes while ideas are flying



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Bonus Points if You...

Are comfortable around tech (Raspberry Pi, AI apps, Android, etc.)

Can handle travel logistics (flights, bookings, bag prep)

Are okay being on call during launch phases

Have your own quiet chaos-proof zone you can work from
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