Exterior Finishing is looking to add a talented person to our team.

As we continue to evolve, we are seeking a dynamic and adaptable Office Administrator to play a key role in supporting our expanding operations. This position offers the opportunity to take on new responsibilities and grow alongside our team. If you're organized, proactive, and excited about contributing to an evolving workplace, we want to hear from you!

We offer a safe, positive working environment with flexible hours, an employee benefit package, DPSP, and group RRSP.

Key Responsibilities:
• Oversee day-to-day office operations, including office supplies, equipment, and space management, with opportunities to implement new systems and processes.
• Manage phone and email communications, ensuring smooth and efficient interaction between team members and external contacts.
• Coordinate scheduling, meetings, and appointments, adapting as needs shift and evolve.
• Help maintain and improve filing systems (digital and physical), exploring new tools to increase efficiency and organization.
• Support HR in various tasks such as onboarding, employee records, and assisting with recruitment as the team grows.
• Assist in organizing office events, team-building activities, and company-wide initiatives as our company culture continues to develop.
• Provide support across departments, taking on new responsibilities and projects as needed in a rapidly changing environment.
• Handle payroll processing and ensure accurate and timely distribution to employees.
• Assist bookkeeper with accounts payable, ensuring timely remittances of vendor invoices and maintaining accurate records.
• Oversee accounts receivable, including invoicing clients, tracking payments, and ensuring that all transactions are recorded accurately.
• Assist with billing processes, ensuring proper documentation and communication with clients regarding payments and outstanding balances.
• Troubleshoot office-related issues and identify solutions that improve overall office functionality and employee experience.

Qualifications:
• Experience in office administration, office management, or a related role, with experience in payroll, accounts payable, accounts receivable, and billing.
• Strong proficiency in MS Office (Word, Excel, Access, Outlook), with a willingness to learn new software or tools as needed.
• Ability to adapt and thrive in a changing environment, with a proactive and solution-oriented mindset.
• Strong organizational and multitasking skills, with attention to detail and time management.
• Excellent verbal and written communication skills.
• Comfort with taking on evolving responsibilities and collaborating across teams.
• High school diploma required; post-secondary degree preferred.
• Experience with accounting or finance software is a plus.
Benefits:
• Competitive wage based on experience.
• Health, dental, and vision insurance options.
• Paid time off and holidays.
• Opportunities for professional development and growth as the role and company evolve.
How to Apply:
If you're ready to join a growing company and take on an evolving role, please submit your resume and a brief cover letter outlining your experience. Send your application to sharon.berardi@exteriorfinishing.com. We look forward to seeing how you can grow with us!
When you call please mention you found this ad listing on OKz.ca