Administrative Assistant 3 (OA13)

Education

Kingstec Campus

Kentville, Nova Scotia

School of Trades and Transportation and School of Technology and Environment
Continuing Full-Time Position: Commencing approximately July 8, 2024
Application deadline is 11:59PM, June 20, 2024

Competition No. 2425-133

Salary range: $44,683.28 to $49,695.30 annually

• Provide confidential, day-to-day administrative and organizational support to the Academic Chair.
• Manage the day-to-day administrative and supportive functions, activities, and programs of the schools. This entails logistical planning for meetings, program scheduling, calendar management, record keeping and file management, project management support, managing and organizing data, fielding queries to the schools in relation to programs, greeting students/industry/public and booking appointments with the Academic Chair
• Coordinate special events and liaise with internal and external communities.
• Facilitate course feedback with learners, as well as other related administrative duties to support the schools, as required.

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10 ) will also be considered.
• You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.
• Experience in the Education sector would be considered an asset.
• You have demonstrated occupational experience in the following areas:
  • Managing day-to day office functions
  • Ordering office supplies
  • Calendar management (meeting coordination and set-up)
  • Working with data information in Excel and Word
  • Utilizing databases for information manipulation
  • Working with confidential information
• You are familiar with and comfortable using computer applications such as Microsoft Office Suite including Office 365, Teams (or any other video conference software applications) and OneNote and e-mail.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.
• Experience working with PeopleSoft would be considered an asset.
• Knowledge of the post-secondary application process would be considered an asset.
• Experience with trades related industries and/or apprenticeship organizations/industries would be considered an asset.
• Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.
• Experience supporting/providing service to students and prospective students in a post-secondary environment would be considered an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in coordinating services and activities in an office environment.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You demonstrate a strong commitment to excellence.
• You are dedicated to life-long learning.

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at jaclynn.kelly@nscc.ca. Our Employee Workplace Accommodation Policy can be found here.