We are growing rapidly and we're looking to add an amazing Bookkeeper and Office Administrator to the team. This is an incredible opportunity for someone passionate about administrative support who is interested in the technology field.

As a Bookkeeper and Office Administrator you are passionate and excited about being able to support the finance, executive, and other internal teams so they can go out and deliver greatness to our customers.

Bookkeeping Responsibilities
· A/P entry into QBO, managing 40-50 trade vendors and subcontractors, entering invoices daily.
· Setup new A/P vendor account and maintain A/P vendor database in Current accounting system.
· Match invoices to corresponding purchase orders, receipts, and/or packing slips.
· Investigate shortages/price variances/overages of all trade invoices.
· Coding invoice line items accurately with the related project
· Follow up with appropriate internal personnel related to invoice discrepancies.
· Respond to vendor inquiries in a timely and professional manner.
· Review vendor statements monthly and proceed with reconciliation.
· Request documentation (proof of delivery, statements, etc.) from vendors as needed.
· Ensure compliance with payment terms and discounts as required.
· Develop and maintain payment schedules to ensure all payments (vendors, subcontractors, credit cards, employee expenses, Payroll tax, HST/GST, WSIB, EHT) are made on time
· Provide supporting documentation for external audits as required.
· Manage 30-40 trade receivables. Implement and action a consistent A/R strategy that helps the department achieve the overall A/R KPIs.
· Setup new customer and submitting W-8 forms for US customers.
· Reviewing customer agreements for project revenues, payment terms, currency
· Creating project and monthly recurring invoices
· Follow up with appropriate internal personnel related to missing agreements, Purchase Orders, and other project related finance documentation.
· Create and email month-end statements to customers.
· Respond to customer inquiries in a timely and professional manner.
· Post all incoming wire/EFT transfers to proper invoices.
· Posting banking transactions, and adjust journal entries.
· Other bookkeeping related tasks as assigned in support of the Finance Manager

Office Administration
· Be responsible for managing all aspects of our physical office space assets.
· Lead the planning and hosting responsibilities for internal company events.
· Provide planning leadership and support for customer events.
· Assist with marketing activities as/when assigned.
· Provide occasional executive level administrative support when required.
· Other tasks as assigned by the team/manager

Reporting To
This role reports to the Finance Manager and/or General Manager

What You Bring

· College, University, or equivalent experience
· 2 years of work experience as bookkeeper, office administrator, or executive assistant.
· Basic accounting knowledge, working knowledge of QuickBooks.
· Working knowledge of and experience with ConnectWise, and HubSpot are considered an asset.
· User proficiency in MSOffice, with advanced Excel skills
· Excellent written and verbal communicator
· A passion for customer service and relationship building, both internally and externally
· A basic understanding of the audio-visual industry is considered an asset
· The desire to work in a truly hybrid manner, with minimum 3 days per week in-office and the rest working remotely.
· Ability to balance multiple conflicting tasks and priorities.
· A passion for supporting and helping others from an administrative perspective

If interested, please email the resume to yiqbal@hit-play.com with the subject line "Bookkeeper and Office Administrator Role".

Thank you
When you call please mention you found this ad listing on OKz.ca