Requirements
Soft Skill Requirements
Exhibit tact and diplomacy when dealing with clients, team members and external partners
Consistent demonstration of attention, decisiveness and problem-solving
Ability to handle job-related stress with respect to deadlines and client management
Work with little supervision to manage time and priorities
Excellent oral, written and client-facing presentation skills
Eye for quality and completeness with a high degree of accuracy and thoroughness
A genuine interest in the success of our clients and the growth of our agency
Ability to add to a positive, proactive company focus
2-5 years industry experience
Proficiency in MAC OS, Microsoft and Google apps
Technically savvy and eager to learn new digital tools and skills
Responsibilities
Project Planning - 20%
Establish and maintain a usable and well-communicated schedule for all phases of a project
Monitor project lifecycle to ensure final deliverable is up to standard, on time, within budget
Understand statement of work and communicate changes in scope
Source and manage third-party vendors
Project Management- 30%
Prepare and deliver weekly status meetings
Maintain day-to-day contact with clients
Work closely with internal and external team, keeping team members and partners up-to-date on status of projects
Ensure team is on track with deliverables to meet deadlines
Lead and maintain quality control procedures for projects and ensure corrections are made
Review and evaluate all project deliverables to ensure requirements are met and brand-compliancy upheld
Administration - 20%
Manage job folders, file maintenance, workback schedules, and project-related documentation
Support client meetings by organizing presentation materials, taking notes and communicating next steps
Support team members with administrative, project-related and business development tasks
Client and Vendor Relationship Management - 20%
Follow up with clients to ensure tasks have been completed to their satisfaction
Follow up with vendor partners to ensure that work is done on time and to quality expectations
Work with regulatory agencies and ensure submissions follow protocol
Financial Management - 10%
Budget and scope projects with assistance from supervisor
Prepare estimates and handle POs
Monitor projects to ensure project costs remain within budget
Invoice promptly upon project completion
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