Camp Maple Mountain Association Inc. 1547 Fairbanks East Road P0M 3E0
Skill Lake

2024-01-CONTRACT NUMBER CAMP MANAGER

GENERAL CONDITIONS INSTRUCTION TO BIDDERS

Dear Proponent:
RE: Invitation to submit Proposal Match 19, 2024
2024-01 Contract No. Camp Maple Mountain

The Camp Maple Mountain Association Inc invites proposals to provide all labour, tools, services and supervision to complete the contract as Camp Manager all identified on the attached proposal documents.

Proposal documents for Interested Proponents may be requested at campmaplemountain@outlook.com

All Proposals must be received prior to the closing date and time specified on the documents.

The lowest or any Proposal not necessarily accepted.

Yours truly
Pamela Taylor
President CMM Association Inc.

1.0 INVITATION
a) The Camp Maple Mountain Association Inc. invites Proposals to provide all labour, tools, services and supervision to complete the contract as Camp Manager all identified on the attached Proposal documents.

2.0 LOCATIONS
a) CAMP MAPLE MOUNTAIN, SKILL LAKE

3.0 REFERENCES (PROPOSAL DOCUMENTS)
a) SPECIFICATION
DIVISION 00 – Bidding and Contract Requirements
SECTION-instructions to Bidders
-General Conditions
b) DRAWINGS n/a
c) APPENDICES Park Map (Pending Review)

4.0 ENQUIRIES
a) All enquiries in regards to the Proposal documents shall be submitted in writing (via email) and shall be directed to:
Pamela Taylor, President
Camp Maple Mountain Association Inc. Email: campmaplemountain@outlook.com
b) Submit all questions regarding the Proposal documents via email.
c) Enquiries received less than forty-eight (48) hours before Proposal closing may not be answered.
d) Proponent shall reference as accurately as possible the numbered item of the Proposal documents in which the enquiry relates. Care shall be taken by the Proponent to explain each question in sufficient detail in order for the Board to provide an accurate answer.
e) The President or Board assigned Contract Administrator is responsible for the management of the contract. Any changes to the contract must be authorized in writing by the President or the Contract Administrator. The Park Manager shall not perform any work in excess of, or outside the scope of work based on verbal or written requests or instructions from anyone other than the President or Board Assigned Contract Administrator.

5.0 CONTRACT MANAGEMENT
a) Contract management shall be coordinated by:
Pamela Taylor
Contract Administrator (as assigned by the Board)
Camp Maple Mountain Association Inc.
Email: campmaplemountain@outlook.com
k) All contracts are pending Board approval, and the RFP may be canceled at any time.

7.0 SITE TOUR
a) All Proponents should visit and examine the site/buildings, become familiar with existing conditions, and ascertain the extent and nature of the work and material required to perform the specified work. If required, a site visit will be arranged. Please contact Pamela Taylor via email to request a date and time. Please email Pam at: campmaplemountain@outlook.com
b) No claim for additional costs will be considered or paid where arising from and failure to take into consideration existing conditions.
c) Information is furnished in good faith for the guidance of the Proponent, but shall in no way relieve the Proponent of the responsibility of ascertaining to their own satisfaction the nature of all conditions affecting the site. The Proponent shall accept full responsibility for any error or neglect in this respect.

8.0 ADDENDA
a) During the bidding period, Proponents may be advised by addenda of required deletions from, additions to, alterations or clarification to the requirements of the proposal documents. All addenda shall become an integral part of the proposal documents and included in the proposal.
b) The Proponent must confirm on the proposal that the addenda(ii) has/has not been received.

9.0 PROPOSAL WITHDRAWAL
a) A Proponent may only withdraw their proposal, prior to the proposal closing time.
b) Withdrawals shall be made by email to campmaplemountain@outlook.com
Attention: Pamela Taylor
c) The withdrawal of a proposal does not disqualify a Proponent from re-submitting another proposal for the same contract provided they resubmit prior to the specified proposal closing time.

10.0 UNACCEPTABLE BIDDING
a) The Board shall not accept a proposal which is received after the specified proposal closing time.
b) Restrictions, omissions, errors and/ or conditions to the submissions shall warrant disqualification
of the proposal.

11.0 PROPONENT
a) The Proponent shall be the Contractor including all sub-contractors, sub-trades and/ or suppliers who submit a proposal, that will execute the contract with the Board and will have full contractual responsibility for the delivery of the required services.

12.0 EXAMINATION OF PROPOSAL DOCUMENTS
a) Report to the Board prior to proposal closing all ambiguities, discrepancies, contradictions, omissions, errors, departure from building by-laws or from good practice, discovered during examination of the proposal documents.

13.0 FORCE MAJEURE
a) In no event shall the parties involved be responsible or liable for any failure or delay in the performance of their obligations hereunder arising out of or cause by, directly or indirectly, forces beyond its control, including, without limitation, strikes, work stoppages, accidents, acts of war or terrorism, civil or military disturbances, nuclear or natural catastrophes or acts of God, and interruptions, loss or malfunctions of utilities, communications or computer (software and hardware) services; it being understood that the parties shall use reasonable efforts which are consistent with accepted practices to resume performance as soon as practicable under the circumstances.

14.0 PROPOSAL OPENING
a) The proposal will be reviewed after the closing date and time
b) The President/Board will notify the successful proponent as well as all unsuccessful Proponents
who submitted a proposal upon request.

15.0 PROPOSAL EVALUATION
a) Proposals shall be evaluated on submitted proposal prices, previous work experience(s) of the Proponent with the Board/co-owners, references and qualifications. The proposal shall be weighed as follows:
- Experience 40%
- Qualifications 40%
- Price 20%
b) Proposal shall be broken down by the following cost centers:
1. General administrative cost for Managing and enforcement of CMMA Rule and Guidelines:(section 20.1, all bidding requirements per bidding instructions 2. Grass cutting and trimming operations :(section 20.3.3
3. Water Plant responsibilities (section 20.2)
4. Park Maintenance (section 20.3 (all except 20.3.3) and 20.6

The intent of the cost center is to remove part of the scope if the proposal is over budget.

16.0 ACCEPTANCE OF PROPOSAL
a) Proposals shall remain valid and open for acceptance by the Board/co-owners for a period of 7 days from the date of proposal closing.

17.0 INCREASED COSTS
a) The amount payable to the Proponent under the proposal will not be increased by reason of any increase in the cost of the work brought about by any increase in the cost of plant equipment, labour, material or wage rates.
b) All applicable taxes must be included in the base proposal.
c) Any additional purchases of structures that are added after the agreed upon quote for work should
be renegotiated as it is increased work. Compensation to complete work will also be dealt with on a case- by-case basis at a standard agreed to hourly rate that will form part of this RFP.

18.0 QUALIFICATION OF PROPONENTS
a) The Board reserves the right to disqualify any proposal not submitted in strict accordance with the proposal documents.
b) The successful Proponent shall submit to the Board a copy of their Health and Safety Strategies.
c) Copies of individual certifications and licenses from the successful Proponent must be submitted to the Board within 14 days after award of contract.
d) The Board reserves the right to accept or reject all or any proposed sub-contractor, sub-trade, and/ or supplier.
e) When a subcontractor, sub-trade, and/ or supplier recommended by a Proponent is not acceptable to the Board, they may, at their discretion, select another sub-contractor, sub-trade, and/ or supplier and the proposal price shall be adjusted accordingly, if required.
f) The Board reserves the right to investigate all Proponents. Those requested shall provide recommendations from clients for whom they have completed similar work.
g) Proponents must have a minimum experience of Two (2) years in maintenance work.

19.0 WORK SCHEDULE
a) The Proponent will provide the Board with a clear and logical work schedule and an outline of the methodology for the work being performed under this contract. The schedule shall be administered and managed by the Proponent in consultation and coordination with the Board. The Proponent's work schedule is to be posted on the Notice Board for Co-owner's reference. The Park Manager's posted schedule will be subject to change based on other work priorities as discussed with the President and/or the Contract Administrator.
b) The intent of the contract is to achieve total completion for the remainder of the camping season of 2024/25 and 2025/26 and renewal for an additional 2-year term for the camping seasons of 2026/27 and 2027/28 all based on performance and mutual agreement. The Park Camping season and contract runs from May 1st to October 31st of the camping year.
c) The Proponent shall begin work May 1, 2024 after receiving instructions by the Board and shall diligently execute the work on this contract to ensure that the scope of this work is adhered to.
d) The successful proponent will be on call 24-7 to address emergencies and concerns only. The minimum response time must be specified as part of the proponent's submission.

20.0 SCOPE OF WORK
c) Order and procure supplies and materials required for park operations, and coordinate payment with the treasurer of the Board. Reimbursements of purchases will be as invoiced with no mark-up.
d) Maintain a first aid station and replenish as required including the defibrator in the Rec Hall and replace any expired items at the Board's expense.
e) Coordinate/complete all park maintenance repairs (replace deck/dock boards, painting as required, cleaning operations including but not limited to power washing buildings annually and playground equipment, repair projects and disposal of all garbage as required. All work is to be referenced in the logbook.
f) Coordinate/complete all work required to open the Park in Spring including but not limited to the following:
- Property inspection walkthrough and grounds preparation/clean up
- Water system start up and supplies
- Playground and Beach set up
- Swim Dock put out
- Roads graded
- Garbage and other contracts set up

1.0 GENERAL
a) Under direction of the Board of Directors, to Coordinate/complete day to day operational affairs of Camp Maple Mountain Association Inc. in order to maintain a functional, clean and safe environment and in accordance with prescribed regulations, bylaws and guidelines
b) To support the Board of Directors as required in administering the affairs of the park.
c) Order and procure supplies and materials required for park operations, and coordinate payment with the treasurer of the Board. Reimbursements of purchases will be as invoiced with no mark-up.
d) Maintain a first aid station and replenish as required including the defibrator in the Rec Hall and replace any expired items at the Board's expense.
e) Coordinate/complete all park maintenance repairs (replace deck/dock boards, painting as required, cleaning operations including but not limited to power washing buildings annually and playground equipment, repair projects and disposal of all garbage as required. All work is to be referenced in the logbook.
f) Coordinate/complete all work required to open the Park in Spring including but not limited to the following:
- Property inspection walkthrough and grounds preparation/clean up
- Water system start up and supplies
- Playground and Beach set up
- Swim Dock put out
- Roads graded
- Garbage and other contracts set up
g) Coordinate/complete all work required to close the Park in Fall. Provide and pay for all equipment needed to effectively drain the water systems (i.e. - compressor). Provide the board a methodology in which the water system will be shut down and validate with evidence to the board that the work was completed in a correct manner. See opposite to start up activities for reference.
h) Maintain electrical system and submit to Board treasurer records of electrical consumption data per site both in text and photo. All work requiring a certified electrician must be subcontracted out and all expenses incurred for such repairs outside of the Park Manager's time will be borne by the Board
i) To oversee and to obtain written sealed quotes to be submitted to the Board of Directors for work that is outsourced to a third party.
j) Maintain all logs required by various governing bodies and as required by the Board (Waste, water, daily routines, etc.:)
k) Coordinate/complete all site visits from various regulatory bodies.
l) Review and approve all new leach pit installation and maintain records. Yearly inspections of all grey water pits to be completed prior to July 1st.
m) Complete and record on all Fire inspections and Fire equipment. Contact the appropriate contractor to do yearly inspections on all fire extinguishers.
n) Coordinate/complete and set up the community hall as required by the board. Clean rec hall after every function including putting out the garbage, sweeping and washing floors.
o) Receive Board/co-owners concerns and Coordinate/complete their resolve. All communications to/from the Park Manager shall be carbon copied to the Board email address
p) Oversee recycling program. Maintain and clean the area around recycling and garbage containers. Coordinate weekly pick activities.
q) The Park Manager will review weekly, monthly and whenever prescribed by the President or the Contract Administrator. During this review day to day issues will be conveyed and the log books reviewed and subsequently signed.

21.0 WATER PLANT
a) Maintain pump house filtration, pumps, piping, UV light system, holding tanks, as to ensure total design efficiency, a good working pressure and a leak proof system.
b) Inspect daily the pump house, filtration, pumps, piping, UV light system and holding tanks. Log to daily logbook. Leave logbook in office so it is accessible by board if needed.
c) Make reports and keep daily logs as mandated by the Board and associated Ministries.
d) Post water test results from the Test Mark on Notice Board for Co-owners to reference. Water samples must be taken a minimum of 3 times throughout the season (start of the season, end of July & the end of September) and/or as requested by the President and/or the Contract Administrator.
e) All repairs of leaking pipes must be permanent repairs. The use of tape such as Flex Tape (or similar product) is considered temporary, and a permanent repair must be made within 24 hours. If more time is required, it will be agreed upon between the President and/or the Contract Administrator and the Park Manager. Permanent repairs will be made with correct materials, clamps, fittings and pipe.
f) The President will be sent a picture of before and after the repair and progress pictures if the repair needs to be buried and the location of all repairs made are to be logged in the daily logbook.
g) The Park Manager is to notify the President or the Contract Administrator if there are multiple repairs in the same area.
h) Prior to a repair taking place, a discussion will be had with the President or the Contract Administrator on all repairs. If the President or the Contract Administrator is unavailable, the Park Manager will attempt to locate the next senior Board member. If in an emergency and no Board member is available, the Park Manager will make the repair and report to the President or the Contract Administrator as stipulated above.
i) The Park Manager shall maintain in good standing through-out the life of the contract a recognized certificate of Achievement for the Operation of Small Drinking Water Systems under “Trained Person” Safe Drinking Water Act 2002

22.0 PARK MAINTENANCE
a) Maintain all roads in good condition and complete road repair as required. Gravel will be provided as required and approved by the Board. Roads are to be graded after half load restrictions are lifted and with consultation with the Board. Gravel is to be spread to the edges of the road and ALL roads will be graded. (See map for reference). Road inspections are to be completed weekly and logged in the logbook.
b) All port-a-potties are to be inspected daily. They must be cleaned a minimum of 3 times a week, or more if needed. The beach port-a-potty is to be cleaned daily from June 1st - Sept 10th. All cleaning activities are to be noted in the daily logbook. The cost of dumping, flushing and refilling of the port-a-potties weekly will be borne by the Park Manager. Cost of supplies will be borne by the Board.
c) Cut grass between Monday and Friday with the lawn mower chute engaged down when cutting. Grass cutting and trimming of common areas only, including along roadways, boat launches, ditches, walking paths or other areas as directed by the Board. Cut weekly in the growing season (maintain approximately 3 ins. in height) and every two weeks in late summer and early fall. Park Manager will walk the park with the President or the Contract Administrator if necessary, to determine the boundaries for grass cutting of 3 feet.
d) At the opening of the Park , physically inspect Playground and playground equipment. Tighten all bolts and fasteners. Till the playground and sandbox. Complete daily inspection of the playground and playground equipment. Log to daily log book. Shovel and rake playground and sandbox once a week. power wash playground equipment at the beginning of the year and again in August or as maybe required.
e) Maintain horseshoe pits. Maintain protective covering over iron bars to prevent injury. Rake horseshoe pits weekly remove weeds/grass inside the sand area.
f) Complete repairs and maintenance in all common and shared areas. Replace or rebuild dated paraphernalia as needed and approved by Board/co-owners (e.g., steps, stoops. platforms etc.) paint, power wash, etc as needed.
g) Community Hall and administration office repairs, set up and cleanings as required. office to be cleaned weekly, building power washed annually, windows cleaned monthly.
h) Complete Shower and Laundry buildings inspections, repairs and cleaning weekly as required. Washrooms are to be cleaned and dispensers replenished daily (if required).
i) At the opening of the Park, the beach is to be inspected, cleaned, tilled and the buoys placed in the water. The swim raft is to be inspected and placed in the water. The beach, play areas and equipment are to be inspected daily. Any and all maintenance required, is to be completed. Clean all debris and remove garbage from waste bins daily. Rake and maintain the beach sand as needed. All garbage to be picked up daily and toys replaced in bin daily. Any broken toys to be removed. Inspections of the beach are to be noted and logged daily.
j) Maintain the community boat launch dock for Camp Maple Mountain's Board/co-owners Association Inc. as required by Board or by inspection. Community dock should be inspected weekly and logged.
k) Inspect daily. garbage and recycling bins. Inspections logged daily in log book. Coordinate garbage and recycling bins use and pick-up schedule. Subcontractor and frequency of main garbage bin pick-up to be determined before the start of each camp season. Park Manager will source quotes as specified in section 20 (i) if further adhoc pickups and/or third party garbage disposal is required for other cleanup projects.
l) Manage and maintain main entrance security gate and gate cards including programming of gate cards.
m) Cut and dispose of all dead or dangerous trees on common areas as directed by the President and/or the Contract Administrator. Should trees on Co-owner lots be deemed dead or dangerous, the President and/or the Contract Administrator will direct the Park Manager to review/consult with the Co-owner.
n) Complete black water tanks monitoring, record keeping, cleaning all as required to maintain MOE standards and efficient waste disposal system. Maintain log book and digitally send a copy of all records to the board weekly.
o) Annually inspect all co-owners lots before July 1st and any new installations for proper wastewater hookups and drainage as per government regulations. Log and report the noted above inspections and escalate any problems to the President and/or the Contract Administrator.
p) Any acts of vandalism within the Park grounds will be dealt with on a case by case basis. They will be dealt with at the direction of the President or the Contract Administrator. Compensation to clean and/or repair said vandalism, will also be dealt with on a case by case basis at a standard agreed to hourly rate that will form part of this RFP. Trail cams will be installed by park manager at beginning of season in know areas of vandalism ex. garbage bins, porta potty by the beach.

23.0 EQUIPMENT
a) Maintain reports complete preventative maintenance on Board owned operating equipment; e.g., Greasing, checking oil, and general upkeep of equipment.
b) Repair equipment as required or outsourced to have equipment repaired under the Board's direction.
c) Operate all equipment in a safe and appropriate manner.
d) Provide all equipment, and its consumable commodities (gas, oil, filters, etc.:) to complete scope of work as specified in this proposal call. Examples include but are not limited to the following:
● All equipment needed for ground maintenance
● All equipment needed for water system maintenance (board owns testing kits)
● All equipment needed for opening and closing the park (the new Park Manager is expect to rent a large air compressor to close the water system)
● All equipment needed for excavating, grading and road repairs
● All equipment needed for construction work and/or projects

24.0 ENFORCEMENT OF PARK POLICIES
a) Promote and communicate as directed by the Board of Directors the Camp Maple Mountain Bylaws, Policies Rules and Regulations as specified in the Board/co-owners Handbook dated March 2014 and as amended from time to time. The Park Manager will escalate all noncompliance issues to the President and/or the Contract Administrator.

25.0 CAPITAL AND SPECIAL PROJECTS
a) The Board/co-owners will determine the yearly capital project(s) as per the approval process and direct the Park Manager accordingly. Costs of capital projects will be outside of the scope of this RFP.
b) Maintain for the Board a proposed list of prioritized capital and special projects required to effectively operate the park.

26.0 SUB-CONTRACTORS, SUB-TRADES AND SUPPLIERS
a) suppliers for the execution of this contract as required.
Proponents shall maximize the utilization of qualified local labour, sub-contractors, sub-trades, and
b) The Proponent shall list the names of the individual labour, sub-contractors, sub-trades and suppliers they propose to use in the execution of the Contract, and whose sub-contractor, sub-trade, and supplier proposal they have used in the proposal submission.
c) The Park Manager assumes all liability, for Co-owners/Volunteer, covering all health and safety/bodily injuries and or death suffered or alleged to have suffered as a result of any accident/incident that occurs while working with or under the direction or employment of the Park Manager to complete any and all of the Park Manager's duties outlined in this RFP.
d) The exception to 26 (c) would be if there is a volunteer project in which the Board provides the Park Manager written approval for the use of volunteers and in conjunction also engages the paid services of the Park Manager. In such a circumstance the Park Manager would only be liable for their actions and cover all health and safety/bodily injuries and or death suffered or alleged to have suffered as a result of any accident/incident that occurs while working with volunteers. Should the Park Manager be engaged in such projects as a Co-owner volunteer then their liability falls to that of a volunteer and thus shall be covered under the Co-ownership's liability policy along with the other co-owner volunteers.

27.0 FUTURE DISQUALIFICATION
a) Failure to comply with the specifications will result in disqualification from future bidding and/ or cancellation of the contract.

28.0 LAWS, NOTICES, PERMITS AND FEES
a) The laws of the Municipality where the site is situated shall apply to the work.
b) The Proponent shall obtain all permits, licenses, and certificates and pay all fees required for the
performance of the work.
c) The Proponent shall give all required notices and comply with all laws, ordinances, rules, regulations, codes and orders of all authorities having jurisdiction relating to the work, to the preservation of the public health and construction safety which are or come into force during the performance of the work.
d) The Proponent shall be responsible for verifying that the proposal documents are in compliance with the application laws, ordinances, rules, regulations and codes relating to the work. If the Proposal Documents are at variance therewith, no changes which require modification to the Proposal Documents are made to any of the laws, ordinances, rules, regulations and codes by the authorities having jurisdiction subsequent to the date of proposal submission, any resulting change in the cost shall constitute a corresponding change in the Proposal Price. The Proponent shall notify the Board/co-owners in writing requesting immediately any such variance of change that is observed.
e) If the Proponent fails to notify the Board/co-owners in writing and obtain its direction as required above and performs any work knowing it to the contrary to any laws, by-laws, ordinances, rules, regulation codes and order of any authority having jurisdiction, they shall be responsible for and shall correct any violation thereof and shall bear all costs, expenses and damages attributable to their failure to comply with the provisions of such laws, by-laws, ordinances, rules, regulations, codes and orders.

29.0 INSURANCE
a) The Proponent shall carry Public Liability Insurance covering bodily injuries or death suffered or alleged to have been suffered as a result of any accident occurring from or by reason of or in course of operations under Contract, whether occurring by reason of acts or omissions of the Proponent or any sub- contractor, sub-trade or supplier and said sub-contractor, sub-trade or supplier against loss from liability imposed by Law upon Proponent and said sub-contractor, sub-trade or supplier, or either, for damages on account of such injuries or death. Insurance against loss from an accident resulting in bodily injuries to or in the death of one person, in the sum of $2,000,000.00 (Two Million Dollars) and subject to same limit for each person, total insurance for loss from any one accident resulting in bodily injuries to or in death of more than one person, in the sum of $2,000,000.00 (Two Million Dollars).
b) The Proponent shall provide the Board/co-owners with Contingent Liability Insurance Policy covering bodily injuries or death suffered or alleged to have suffered, as result of any accident occurring from or by reason of or in course of operations under the Proponent, whether occurring by reason of acts of omission of Proponent or any sub-contractor, sub-trade or supplier, or both by any person or persons not employed by Proponent or any sub-contractor, sub-trade or supplier of theirs, insuring for damages on account of such injuries or death.
c) The Proponent shall carry General Liability Insurance naming as assured, the Board/co-owners and Consultant with limits of not less than Two Million Dollars ($2,000,000.00) inclusive of each occurrence. Prior to performing the work and/or the use of a sub-contractor, the proponent will provide proof of insurance coverage the following items: Construction Liability, Water Maintenance Liability, Grader/Backhoe/Excavator insurance, Septic/Biohazard waste handling and transportation, Operation of a riding Lawnmower/trimmer, chainsaw and tree cutting, and various other tools potential required for the work being performed.
d) The Proponent shall not cause any of the foregoing policies to be canceled or permit them to lapse.
e) The Proponent shall submit proof of the Public Liability Insurance, Contingent Liability Insurance
in the form of an Insurance Certificate.
f) The Insurance Certificate is to contain a firm undertaking to give the Board/co-owners thirty (30) day's notice prior to any cancellation.

30.0 WORKPLACE SAFETY & INSURANCE BOARD
a) The Proponent will submit evidence of compliance with all of the requirements of the Workplace Safety & Insurance Board Act in Ontario, R.S.O./1997 Chapter 539 as amended, including payments due thereunder.
b) The Proponent shall provide to the Board/co-owners, prior to the contract award and prior to final payment a certificate of clearance clearly identifying the Proponent's Workplace Safety & Insurance Board account number and date.
c) The Proponent shall submit a Worker's Status Ruling from the Workplace Safety and Insurance Board, if the Proponent is defined as an independent operator, thereby not requiring a Workplace Safety Insurance Board account number.
d) The Proponent shall submit evidence of WHMIS training and a Health and Safety Program that they plan to implement as part of their work package.

31.0 PAYMENT AND HOLDBACKS
a) For the purpose of the Construction Lien Act, the Payment Certifier shall be the Treasurer of Camp Maple Mountain Association Inc., or any person that is designated from time to time.
b) The Board/co-owners will make payments to the Proponent as follows: The value of the contract will be divided by 4 monthly draws payable on the 15th of the Month starting August 15th for work performed in the previous month
c) For clarity all reimbursements and additional costs outside of the amounts outlined in 31.0 (b) must be approved by the President and/or the Contract Administrator prior to the 5th of the month such that it can be processed for the 15th along with the regular monthly payment

32.0 ONTARIO LABOUR CONDITIONS AND CONSTRUCTION LIEN CLAIMS
a) Persons employed on the contract shall be fully qualified to perform the work required. The Proponent shall comply with the provisions of the Government Contract Hours and Wages Act, the Construction Lien Act and where applicable, the Employment Standards Act and any Regulations passed under any of these Statutes.

33.0 SAFETY
a) The Proponent shall perform the work in a safe manner and comply with all code requirements of the Occupational Health and Safety Act and regulations and all other related safety regulations regulating safety of the workers and general public, including the Board/co-owners' Health and Safety package. In the event of conflict between any provisions on the above authorities, the most stringent provision shall apply.
b) The Proponent shall comply with Workplace Hazardous Materials Information System (W.H.M.I.S.) requirements.
c) The Proponent shall be responsible and shall take all necessary steps to protect the Board/co- owners' personnel, workers, visitors, general public, etc. and property from any harm during the course of the contract.
d) The Board/co-owners may determine who is competent and/ or trained and will cause to be removed from the site, any persons, whom, in the opinion of the Board/co-owners, are not observing or complying with safety requirements.
e) The Proponent shall report to the Board/co-owners, any accident or incident, involving personnel and/ or property of the Proponent, Board/co-owners, or public, arising from the Proponent's execution of the work.
f) The Proponent shall post signs in prominent locations to warn workers and the public of hazards. The Proponent shall post signage restricting access to authorized personnel only and control access.
g) Comply with the requirements of Section 45 and 181 to 195 – Ontario Regulation, Section 40 to 44
– Ontario Regulation 516/92, 48, 60 and 188
– Ontario Regulation 213/91 and Sections 46, 72, 78 and 83
– Ontario Regulation 516/92 “Electrical/ Mechanical Hazards and Lockout”.

34.0 MATERIAL AND EQUIPMENT
a) Only quality workmanship will be accepted, not only with regard to safety, efficiency and durability, but also with regards to neatness and accuracy of detail. All unsatisfactory work is to be removed and reinstalled at the Proponent's expense, to the satisfaction of the President and/or the Contract Administrator.
b) All consumable products shall be supplied by the Board/co-owners. The successful proponent shall handle and store products in an accessible location in such a manner to prevent damage, alteration, deterioration and soiling and in accordance with manufacturer's instructions when applicable. For the utmost clarity, all fuel, machine oil, filters and grease shall not be considered as consumables and shall be supplied or disposed properly after use and the cost included in the proposal cost. All consumable products will be stored in the office and inventory will be done monthly to determine products needed to be ordered.
c) Unless otherwise indicated, coordinate the acquisitions, place, install or erect products in accordance with manufacturer's instructions. Do not rely on labels or enclosures provided with products. Obtain written instructions directly from the manufacturers.
d) Improper installation or erection of products, due to failure in complying with these requirements, authorizes the Board/co-owners to require removal and reinstallation at no increase in Proposal Price.
e) Do not employ any person if unskilled in their required duties.
f) Decisions as to quality of workmanship in cases of dispute rest solely with President of the Association Inc., whose decision is final.

35.0 TAKING THE WORK OUT OF THE PROPONENT'S SCOPE OF WORK
a) The Board may, without any authorization, take all or part of the work out of the Proponent's scope of work and may employ such means as it may see fit to complete the work.
.a where the Proponent has made default or delayed in commencing or in diligently executing the work of any portion thereof to the satisfaction of the Board and the Board has given notice thereof to the Proponent, and has by such notice required the Proponent to put an end to such default or delay, and such default or delay continues for seven (7) days after such notice was communicated;
.b where the Proponent has made default in the completion of the work, or any portion thereof, within the time limit for such completion by the Contract;
.c where the Proponent has become insolvent;
.d where the Proponent has committed an act of bankruptcy;
.e when the Proponent has abandoned the work;
.f where the Proponent has made an assignment of the Contract without the required consent
of the Board,
.g where the Proponent has otherwise failed to observe or perform any of the provisions of
the Contract;
Policies..h where the Proponent fails to comply with the Health and Safety Regulations and/ or
.i where the Proponent fails to comply with the general requirements of this proposal call and is not performing to the satisfaction of the Board:
.j where the proponent has been found to no longer be trustworthy:
b) Where the work or any portion thereof has been taken out of the Proponent's scope of work, the Proponent shall not be entitled to any further payment, including payments then due and payable but not paid, and the obligation of the Board to make payments shall be at an end, and the Proponent shall be liable upon demand therefore to pay the Board an amount equal to all losses and damages suffered by the Board by reason of the non-completion of the work by the Proponent.
c) Where the work or any portion thereof has been taken out of the Proponent's scope of work and that portion is subsequently completed by the Surety, or by the Board. The Board shall determine the amount, if any, of the holdback and progress claims of the Proponent unpaid at the time of taking the work out of the scope of work that in the Board opinion are not required by the Board for the purpose of the Contract and the Board may, if it is of the opinion that no financial prejudice to the Board may result, pay that amount to the Proponent.
d) The taking of the work, or any portion thereof, out of the Proponent's scope of work does not operate so as to relieve or discharge to Proponent from any obligations under the contract or imposed upon them by law, except the obligation to complete the physical execution of that portion of the work so taken out of the scope of work.

36.0 ESCALATION OF PARK MANAGER COMPLAINTS
a) The President and/or the Contract Administrator will send any complaints or concerns regarding the services provided by the Park Manager to the Park Manager in writing, however co-owner signature and identity will not be added.
b) Any and all complaints will be discussed between the Park Manager and the President and/or the Contract Administrator such that a resolution is sought after in an expedited manner that is satisfactory to both the President or the Contract Administrator and the Park Manager.
c) The President and/or Contract Administrator will then follow up in writing to the Co-owner who escalated the complaint or concern.
d) The park manager will treat all co-owners with respect and avoid hostile confrontations. Should a situation escalate the park manager is to remove themselves from the situation and report the event to the President and/or the Contract Administrator.
END OF SECTION
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